CHANDHA

1. User Policies & Code of Conduct

The goal of CHANDHA is to foster transparency, accountability, and public trust in community festival collections. This Code of Conduct outlines the ethical rules all registered committee members must follow when utilizing the platform.

2. Receipt & Invoice Policies

To preserve committee credibility and prevent fraud, all members uploading expense items must conform to the following standards:

Requirement	Standard & Policy
Proof of Purchase	Every expense ledger entry must be accompanied by a legible photo or PDF scan of the original tax invoice, cash memo, or hand-receipt.
Image Quality	Photos must show the vendor name, date, items purchased, totals, and signatures/seals clearly. Blurry or cropped images will be marked as non-compliant.
Receipt Limit	Maximum file upload size is 5MB. Acceptable file formats: JPEG, PNG, and PDF.

3. Voiding Transactions

Donations or expenses entered incorrectly must be voided rather than deleted. The void process creates an audit log detailing:

• The identity of the member who requested the void.
• The specific reason for voiding (e.g., typographical error, duplicate entry).
• Audit records will remain visible to all senior committee members for compliance audits.

4. Roles and Approval Matrix

Committees must maintain appropriate boundaries. A single user should not be allowed to add, verify, and approve the same expense without peer overview. All expenses exceeding committee-defined thresholds must pass through the multi-stage approval queue prior to affecting the active festival balance.

5. Account Suspension

Violation of these user guidelines, particularly the intentional entry of fake expenses or fraudulent donation logs, will result in immediate suspension of the user account and removal from the committee workspace.